Lease the right Photocopier.
Leasing is one of the best ways to save your hard earned money without compromising on the functionalities of the new equipment. Same is true for a photocopier as well. Leasing an essential equipment like a photocopier for your office is an important decision and should undergo some research work.
So here we are, to guide you on some of the important aspects that you should consider before signing a lease contract.
- Recognize your requirements.
This simply means that first and the foremost thing that you need to consider is analysing your business requirements. You must understand as to what are your copying/printing needs. This apprehension will not only help in deciding the features required to get your work done but also evaluate your current and expected print needs. Broadly users are categorised into three categories as Home users, Small offices and Large concerns.
Home users like include students or families or individuals who have printing requirements for home assignments or photos only. For this category, a colour inkjet printer can easily accommodate their requirements.
For small offices, where quality output is important, can choose from a laser printer or a colour inkjet printer for economic running costs.
Whereas large business concerns have heavier printing and copying needs and hence need a multi-function photocopier. To avoid any hindrance in the workflow big businesses should opt for laser printers.
- How to pick the right buy?
It’s very easy these days to find anything online that you need at the most competitive price. But sometimes just for the sake of catching the product at cheap rates, users don’t go into details which turn out to be a disadvantage later. So it’s always good to ask questions regarding:-
a) if there are any hidden costs related?
b) if the company (in question) has good reviews?
c) if they provide satisfactory after sales?
d) if they provide quick solution without any delay in response time?
e) if they offer buyout or upgrade or end the lease with the completion of lease time?
- Understanding your lease agreement.
Before entering into a lease agreement, you should always know and understand all the terms mentioned in the contract like:-
a) Your payment terms. Be well aware of the amount and the interval of your payment. If the payment gets delayed or in case you want to exit the lease contract, what penalties shall be imposed on you?
b) Damages Covered. Try to find whether your contract covers any accidental damage? What type of and what amount of repairs does your agreement cover?
c) Extra hidden costs. Make sure that the cheaper looking product does not have extra hidden costs. These can be in the form of costs for ‘add-ons’ or slow or unresponsive services causing a disrupt in your work environment.
Considering the above mentioned points before leasing a printer/copier you can definitely benefit from the leasing arrangement. Saving money not only by leasing that purchasing outright, you can acquire a printer like a pro in no time. For any other assistance, Milkman Toner Company is always happy to hear it from you. We understand that each individual has different priorities and we can refer the best advice that helps you as an individual or your business to work with optimum efficiency.