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Printing and photocopying is undoubtedly an important part of any business, even the ones that are eco-friendly and are trying to make their business paper-free. There are certain documents that have to be printed and copied whether you like it or not. Hence, it makes sense to associate with a printer and copier supplier, who truly cares about your business and is committed to providing genuine parts, accessories and reliable servicing.

Milk Man Toner Company is the perfect supplier for all your copier and printer needs in Sacramento, the Bay Area and California, be it for rent, lease or outright purchase. If you’re wondering why you should go with Milk Man Toner Company, here are some convincing reasons.

• Prompt Delivery

The company offers prompt and timely delivery of printers throughout Northern California. Businesses don’t have to wait long to get their printer or copier. As a result, there is minimal disruption to the working of your business.

• Proficient Installation

The company has a team of knowledgeable, professional and courteous technical staff, who know the ins and outs of quick installation. The staff has been trained to finish the setup quickly and efficiently and help customers understand how each machine works.

• Technical Support

Once you decide whether you want to rent, lease or buy the printer or copier, you can get all the technical specifications about the machine from the company. The company current deals with service and supply of HP, Ricoh, Minolta Konica and BizHub products. So, you definitely will find a printer and copier to suit your business needs. You can even rely on Milk Man Toner Company for technical support of network copiers.

• Affordable Pricing

When you are renting, leasing or buying copiers and printers, maintenance and service are important for proper functioning of the machines. You can trust Milk Man Toner Company to offer you competitive pricing for its services, including for annual maintenance contract.

 

With transparent and competitive pricing, courteous and professional staff and prompt delivery and installation, there is no reason why your business should go with a company that takes care of all your document-related needs.

 

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For more than 70 years now, Ricoh has been continually breaking barriers in digital imaging technology. Based in Tokyo, China, it boasts of a product line of high performing, ultra compact and global standard of electro-optical imaging machines. The Ricoh Aficio MP 6001|7001|8001|9001 is the latest addition, meant to bring back speed and precision to the B&W workflows. This system is specially designed to meets the needs of office environments and larger workgroups. A fully featured model, the Ricoh Aficio MP is capable of producing 90 pages per minute with consistent and reliable design. A superior digital imaging system, this product is being used in offices globally.

Advantages of Ricoh Aficio MP 6001|7001|8001|9001

• Faster and efficient document creation

Depending upon the version, the Ricoh Aficio is capable of producing 60, 70, 80 and 90 pages every minute. Further, the system does a highly efficient scan job wherein one-pass color duplex scanning is performed at speeds of 55 (color) and 80 (B&W originals) every minute. The output is achieved as high quality 1200 x 1200 dpi images – perfect for newsletters, patient record or legal documents. Also, a Card Authentication Package ensures complete security of usage.

• Streamlined document management

The Ricoh Aficio presents the best document management ever integrated with a digital imaging system. A single system is capable of handling copying, scanning, printing, faxing and even storage. Integrated LDAP (Lightweight Directory Access Protocol) enables immediate scanning for email addresses for document distribution. Sample Print further minimizes errors by allowing users to check the content and formatting before starting the printing job. The document manager will also keep confidential document in restricted access through features like Locked Print.

• High level of security

This is the first time that a digital imaging system integrates security features with documents. Features like Data Overwrite Security System (DOSS) safeguards documents against theft. HDD encryption further ensures that access is highly defined to the files shared and worked upon. Another unique security features comes in the form of Unauthorized Copy Control, wherein the system obscures copies whenever undefined users try to duplicate originals.

Apart from this, the Ricoh Aficio MP 6001|7001|8001|9001 allows efficient faxing, and cost conscious yet highest quality of printing. All of these make the product a perfect solution for bigger workplaces.

Ask any emerging or established company, and you will hear the same concern – how to keep margins high by cutting down costs. Today we look at one of the key operational cost – that of copier repair and maintenance.

If your business involves a substantial volume of printing on daily basis, having a defined and clear copier repair service in Sacramento might help you in accomplishing your business goals. Below are some easy to follow tips that can help your business minimize copier repair costs and also utilize copier services froma company only when there is a genuine need.

• Using Contract Based Copier Repair Service–
  In beginning, contracting a copier repair service provider in Sacramento might sound costly, but it shows tremendous RoI in the long run. In addition to this, the professional approach, expertise and knowledge brought by a professional company will ensure that your high end copiers and printers are well handled all the time without any hassle.

• Training Staff About Right Printer Handling –
  Common printer and copier problems can be kept at bay by informing your staff about proper printer usage. If the staff is large enough or spread across multiple locations, you might consider assigning someone the role of printer operator to ensure that your printer is not mishandled. It will not only reduce the most common printer issues, but will also decrease frequent calls to the copier service company. 
• Practice Preventive Measures-
  Using your printer or copier in a proper way will help in minimizing issues and also make you more confident with handling your printer. Before using a printer, make sure to go through the user manual that comes along with it. Cleaning your printer regularly and keeping it free from paper jams will also safeguard it from malfunctioning. By being aware of common malfunctions and solving these on time, will help in saving your time and money by avoiding big scale printer repairs.

• Thoroughly read printer repair agreement –
  When you are contracting any specific copier repair company in Sacramento, do make sure that you read all the clauses carefully. If anything is not covered which you require, consider getting the agreement revised, before signing on the same.

These were some handy tips to keep your cost cutting initiatives to minimum while still extracting optimum performance from your office copiers.

Dealing with day to day printer repair issues in your company is definitely a turn off, both for you as well as your business.Not only it diverts your attention from core issues in operations, but handling issues related to printer troubleshooting often consume precious working hours with no guarantee of value emanating from it. By becoming a little more informed about the common troubleshooting problems, you can confirm the issue before you decides to finally call a printer repair company based in Sacramento for your assistance.

 

Here are five time tested tips from printer repair experts in Sacramento-

• No Response After Hitting ‘Print’-

If your printer is not responding to the print command, then it can be easily fixed by altering some settings. Go to your windows menu and click on ‘start’ button. Then, choose ‘devices and printers’ and now click on the chosen printer name and make it your default printer. It can be done by clicking on the ‘select default as printer’ option. If you find it hard to do, you might consider asking someone in your IT Staff to do it for you.

• Light, Uneven and Horizontal Prints –

This type of printing might be an outcome of the clogged printer head.It can be fixed by running your printer’s utility program. After running it, you can run a test page which will assure whether your problem has been resolved or it requires one more attempt. Printers kept idle for many days might show such problems, so it is best to use printers once in a while.

• Slow Speed in Wireless Printers-

To make sure that your wireless printer responds promptly to your wireless printing commands, always keep it near to the router.In case of problems, check connectivity issues and verify if it is fine.

• Slow Running Printer-

If your printer is running slow, a little change in its ‘settings’ might solve the problem. It can be done by changing the printing settings from ‘normal’ to ‘fast draft’ in almost all versions of Windows. Another way to increase printing speed is to print from websites free of graphics and heavy files. Increasing your printer’s RAM memory can also solve this problem.

• Problems with Printer Tray-

A frequently breaking printer tray is something that requires attention from the owner itself and not the printer repair company. To avoid such issue, make sure that the printer you are buying comes with a durable tray and is not overloaded with paper at all times.

Do write in and let us know if you will be using any of these tips and avoid calling in printer repairs when not needed.

Talk about the finest LaserJet printers in the market, and it would be a sin if we do not mention any model from HP. Without any doubt, Hewlett-Packard is one of the finest manufactures of LaserJet printers today. Recently, we stumbled upon one of its latest printer series- M712. The series incorporates three models, which are- M712n, M712dn, and M712xh. At first instant, the three models appeared like any average performing LaserJet printers. However, they changed our perception after we browsed through its specifications.

Amazing feature sets

The models under HP LaserJet M712 printer series have been really impressive with their high-volume printing ability. This could be the reason why HP has categorized this model in the Enterprise section. The printers can easily churn up to 40 pages per minute (letter), with print resolution up to 1200 x 1200 dpi. So, if you are looking for quality printing, M712 is the answer. Since the three models have been designed for high performance, for this reason, their ability to print up to 100,000 pages per month didn’t come to me as a surprise.

What really impressed us are the energy saving aspect and the cost cutting feature of this printer series. HP has designed the three printers in such a way that they know when to turn themselves ON. The Auto On/Off feature will really help save some good money on your energy consumption bills. The ENERGY STAR certified printer series M712 is also capable of printing two sides of the paper automatically. So, this aspect can reduce the consumption of paper by up to 50%.Considering the deforestation happening all around the world, this feature can really prove beneficial for organizations.

The connectivity part of M712 series is quite standard, which includes 2 Hi-Speed USB 2.0 ports, 1 Gigabit Ethernet 10/100/1000 Base-T, and 1 Hi-Speed USB 2.0Device. When designing this series, we think HP focused primarily on making the printers more agile and powerful. The paper loading capacity of the printers under this series is 4600 sheets, which is definitely impressive. Once loaded, you do not have to think about reloading it at least for a week.

The paper handling ability of this series gets more efficient with the 100-sheet multipurpose tray; 500-sheet input tray; and 2x 250-sheet input trays. Hence, if you are looking to speed up things at your workplace, we would definitely give thumbs up to HP LaserJet M712.

Purchasing printer for office use is not just a complex job, but also requires time, effort and money. Fortunately, many service providers have come up in the market with the purpose of offering printers on lease. This kind of service is cost effective, and at the same time avoids many disruptions as well. In this piece of article, we shall check out some of the advantages of leasing printers from the corporate companies.

1. Tax efficiency: This is one of the significant benefits of printer leasing. It helps in minimizing the taxes of a business up to a greater extent. It even helps to make a decision as to purchase, lease or rent. To start with, if you make a purchase then you can claim around 40% of price in first year. From the second year, you can claim 1/4^th of remaining amount. However, if you are thinking about leasing printers then you do not have to pay anything, rather you can receive scheduled payment.

2. Management of funds: Leasing helps to make good amount of money. It simply implies earning as per the use. You can manage the incoming funds accordingly, and there is no need to worry about the interest rates as they don’t disturb your arrangements. You can easily plan out the profits based on the use of printer.

3. Multi use: The modern printers have various uses. They even work as scanners, pdf writers, photo copier, color printers, and fax machines. The advanced technology allows printers to work for varied purposes. Hence, it can be figured out that one can earn more by leasing printers to numerous companies in order to earn more.

4. Capital reasoning: Business can even expand their capital with Printer Leasing. The amount you receive can be saved to be spent for purchasing other business equipment.

5. Flexible options for payments: The payment modes and methods with respect leasing of printers is not fixed. It can be altered as per convenience. Usually, 5 years is fixed, however there is no fixed rule. The mode of payments is also flexible.

Know of any other ways in which copier leasing has helped you out. Write in with your comments and let us know.

Copiers are irreplaceable parts of corporate workplaces. Depending upon the business, an average copier prints more than 10,000 sheets every year in the United States. The workload on your copier machine determines the lifespan of the machine. Modern copiers are thus made to be sturdy and work longer than traditional machines. Further, they integrate several different functions relating to copying, scanning and printing of documents. It’s obvious that at some point in time, the copier will come up with errors or loss of functionality. However, most of these errors can be rectified with proper maintenance and minimum DIY repairs. So, rather than approaching a copy machine repair professional here are some ways you can get the max out of your copier.

       1.      Choosing the right location for your printer

It is highly recommended that you place your copier away from places that are exposed to extreme temperatures. Do not keep it near the windows (direct sunlight), air conditioners, heaters, etc. This prevents dust accumulation considerably.

       2.      Replace ink and toners immediately

There is no need to exploit your toner and ink cartridge. It is best to replace them as soon as you get the first light indication. Overuse of the cartridge can actually damage the drum.

       3.      Be careful with the paper

For offices that are humid, the copier machine may not work at its best. Exposing the paper and keeping it on the tray attracts moisture which in turn ruins both the print and the machine itself. Stack away your paper and load only when you need to do so.

       4.      Respond to paper jams immediately

Paper jams and cartridge jams can be easily taken care of. Don’t leave them overnight for the maintenance personnel to take a look the next morning. Also, after pulling out a jammed paper, have a compressed air can handy to blow out the dust and the paper particles that might have got blocked in the process.

       5.      Always keep the lid down

If the drum of the copier is exposed to the elements for longer, it might damage the copier. Always have the lid down when not in use and even during copying state. Lift the lid only to replace documents.

If you are unable to identify the root cause in the copier, make sure you contact a copier repair service in Sacramento that can fix the machine within no time.

Selecting the right printer is at the core of ensuring productive office operations. However, it requires some patience and some research before you actually spend your precious dollars on one of these. In this blog, we have compiled some most significant features that you should look out for in a printer when you collaborate with companies involved in printer sale or leasing. So, here we go:

1. Inkjet or laser? – The most common thing that people look for in a printer is the benefit of laser printer over the inkjet printer and vice versa. One of these might work for you, if you look closely into their specialties.

With an inkjet printer, you can easily print a small amount of copies per week. Inkjet printers are affordable for printing small volumes of printouts in black and white or color, including web pages, photographs and documents etc.

On the other hand, a laser printer should be your choice if you require more than 500 printouts per week. Suitable for large offices, multiple users can simultaneously use a laser printer by sending ‘print’ command through systems on the corporate network.

2. Functionalities – Based on the range of functionalities, you need to choose between single function and multifunction printers through a lease by reputable companies. Also, wireless printing is nowadays considered beneficial for larger organizations where professionals work on a virtual network.

3. Cartridge costs -Checking the cartridge cost will also help you in calculating the actual expenditure on the printer once you buy it for your home or office. The printers with individual ink cartridge require you to replace only one cartridge at a time, making it a reasonably priced option. In a tricolor cartridge on the other hand, you will need to replace the complete three cartridges even when one of these runs out.

Before going for the right printer for your office, an independent Internet research is a must. You can easily note down the pros and cons and user reviews of your shortlisted printers. This will give you valuable pointers in selecting the appropriate printer for your office printing needs.